LARAY EVENT MANAGEMENT

PRIVACY POLICY

Effective Date: July 01, 2020
Last Updated: August 17, 2026

1. INTRODUCTION

Laray Event Management ("Company," "Laray Event Management," "we," "our," or "us") respects the privacy of individuals, businesses, vendors, exhibitors, sponsors, partners, event attendees, website visitors, and other individuals who interact with our organization.

This Privacy Policy explains how we collect, use, maintain, disclose, and protect personal information obtained through our websites, event registrations, vendor applications, online forms, payment transactions, email communications, marketing campaigns, social media platforms, and other business activities.

By accessing our websites, submitting an application or registration, completing a payment, requesting information, or otherwise interacting with our business, you acknowledge that you have been provided access to this Privacy Policy.

Submitting information or completing a transaction authorizes us to process the information reasonably necessary to fulfill your request, administer the transaction, and conduct related business operations. Additional consent will be obtained when required by applicable law.

2. INFORMATION WE COLLECT

We may collect information that individuals voluntarily provide, including but not limited to:

• First and last names

• Business names and professional titles

• Email addresses

• Telephone and mobile phone numbers

• Mailing and business addresses

• Website addresses and social media profiles

• Vendor applications and registration information

• Product descriptions, photographs, and business logos

• Event participation preferences

• Payment transaction details and confirmation records

• Communications, inquiries, feedback, and correspondence

• Marketing preferences and communication history

• Other information voluntarily submitted through our websites, forms, applications, or business communications

We may also automatically collect certain technical information, including IP addresses, browser types, device information, referring websites, website activity, and cookie-related information through our website and service providers.

We collect information when it is reasonably necessary for business administration, event management, customer service, marketing, security, recordkeeping, or other legitimate business purposes.

3. HOW WE USE YOUR INFORMATION

Laray Event Management may use collected information for the following purposes:

Business Operations

To process vendor applications, coordinate events, manage registrations, verify participation, administer payments, communicate important information, provide customer service, and fulfill contractual obligations.

Critical Business Communications

To provide event updates, venue changes, scheduling notifications, payment confirmations, application decisions, vendor instructions, policy changes, safety information, emergency notifications, cancellations, and other communications necessary for our operations.

Marketing and Promotional Communications

To communicate information regarding:

• Upcoming events, festivals, markets, and exhibitions

• Vendor registration and participation opportunities

• Promotional campaigns and special offers

• Business partnerships and advertising opportunities

• Sponsorships and collaborative opportunities

• New services, programs, and event announcements

• Company updates and relevant business news

• Products or services offered through our business relationships

Business Development and Relationship Management

To maintain professional relationships with vendors, exhibitors, attendees, customers, prospective clients, affiliates, and other business contacts.

Operational Improvements

To evaluate event performance, improve services, assess marketing effectiveness, understand participation trends, and enhance customer experiences.

Legal and Administrative Purposes

To comply with applicable laws, maintain business records, enforce agreements, resolve disputes, investigate suspected misconduct, and protect the rights and interests of Laray Event Management and others.

4. CONSENT THROUGH FORMS, REGISTRATION, AND PAYMENTS

When an individual voluntarily submits a form, application, inquiry, registration, or payment to Laray Event Management, we consider that submission authorization to use the information provided for the requested transaction and reasonably related business purposes.

These interactions may include:

• Responding to the individual's request

• Processing an application or registration

• Contacting the individual regarding event participation

• Delivering transactional or operational communications

• Maintaining business records

• Following up on relevant business opportunities

• Sending marketing communications where permitted by applicable law

By submitting information, individuals acknowledge that Laray Event Management may contact them using the contact information provided for legitimate business purposes.

However, submission of a form or payment does not automatically constitute consent to receive all forms of promotional communications.

Where express consent is required for marketing emails, automated telephone calls, or promotional text messages, we will obtain the appropriate consent separately.

Individuals may withdraw marketing consent or unsubscribe from eligible promotional communications as described in this policy.

5. NO SALE OF PERSONAL INFORMATION

Laray Event Management does not sell personal information, including names, telephone numbers, and email addresses, to third parties.

We do not sell vendor databases, attendee contact lists, customer information, or other collected personal information in exchange for monetary compensation.

We may disclose limited personal information to authorized employees, contractors, affiliates, marketing partners, event collaborators, and service providers for legitimate business purposes, as described below.

Such disclosures are intended to support business operations, communications, event administration, and authorized marketing activities rather than the sale of personal information.

Certain advertising or analytics technologies may qualify as a "sale," "sharing," or targeted advertising under applicable privacy laws even where no money is exchanged. If we use such technologies, we will provide any required disclosures and privacy choices.

6. INFORMATION SHARING WITH EMPLOYEES, AFFILIATES, AND BUSINESS PARTNERS

Laray Event Management works with employees, representatives, contractors, affiliates, vendors, sponsors, advertising partners, and other business associates.

We may share relevant personal or business contact information with these parties when reasonably necessary to support our business activities.

Authorized recipients may use information for purposes including:

• Event coordination and administration

• Vendor communication and management

• Customer support and follow-up

• Business partnership communications

• Marketing and promotional campaigns

• Advertising and event-related outreach

• Business development opportunities

• Delivery of contracted services

Employees, contractors, and service providers who process information on our behalf are expected to use it only for authorized purposes and to maintain appropriate confidentiality and security safeguards.

Where permitted by law and subject to any required consent, designated affiliates and marketing partners may also contact individuals regarding relevant business opportunities, upcoming events, services, or promotional offerings.

We may share contact information with independent partners for their own marketing only when the disclosure and intended use are appropriately disclosed and legally permitted, including obtaining any required consent.

We do not authorize recipients to sell personal information obtained from us or use it for unrelated or unauthorized purposes.

7. PAYMENT INFORMATION AND FINANCIAL SECURITY

Laray Event Management does not directly store complete credit card numbers, debit card numbers, card security codes, or full payment card credentials in its own business records or databases.

Payments may be processed through independent third-party payment processors, website platforms, or financial service providers.

These providers may collect, process, transmit, and retain payment information under their own security practices and privacy policies.

Although we do not directly store complete payment card credentials, we may maintain limited transaction-related records, including:

• Customer or business name

• Payment amount

• Transaction date

• Invoice or order number

• Payment status

• Refund or dispute history

• Transaction confirmation or receipt

• Limited payment method details provided by the processor

Such records may be maintained for accounting, auditing, fraud prevention, customer service, legal compliance, and other legitimate business purposes.

We encourage users to review the privacy policies and security practices of the payment platforms they use.

8. EMAIL, TELEPHONE, AND TEXT COMMUNICATIONS

Laray Event Management may communicate with individuals through email, telephone, text messaging, direct messaging, and other available communication methods.

Communications may include transactional notices, event information, customer service responses, business opportunities, and marketing messages.

We may use contact information provided through forms, applications, payments, correspondence, or other voluntary interactions to initiate appropriate business communications.

Marketing emails will include an unsubscribe method where required by law.

Promotional text messages or automated marketing calls requiring express consent will be sent only when the appropriate consent has been obtained.

Consent to promotional messages is not a condition of purchasing services or participating in an event unless a particular communication is necessary to deliver the requested service.

Individuals may request to discontinue marketing communications at any time. Requests to stop promotional text messages may also be submitted by replying STOP where supported.

Opting out of marketing does not necessarily prevent us from sending essential transactional, contractual, safety, or administrative communications.

9. MARKETING DATABASES AND CONTACT RECORDS

Laray Event Management may maintain internal contact databases consisting of vendors, prospective vendors, customers, event attendees, businesses, professional contacts, and individuals who have interacted with our organization.

These databases may be used for event planning, customer relationship management, business communications, and legally permitted marketing.

Information may be organized, categorized, updated, or analyzed to improve the relevance of communications and business services.

We do not sell these databases.

Access may be provided to authorized personnel or service providers who assist in managing communications and business operations.

Information may also be shared with designated business partners in accordance with Section 6 of this policy.

10. EVENT PHOTOGRAPHY, VIDEO, AND PUBLIC PROMOTIONS

Laray Event Management may photograph, film, or document public events for legitimate promotional, operational, archival, and marketing purposes.

Images and recordings may be used on company websites, social media accounts, advertising materials, event recaps, and promotional publications where permitted by law.

We may also publish vendor business names, logos, publicly supplied business information, product photographs, and promotional materials when authorized through vendor applications, agreements, releases, or other applicable permissions.

Any additional permissions required for identifiable individuals, private settings, or particular commercial uses will be obtained as appropriate.

11. COOKIES, ANALYTICS, AND WEBSITE TECHNOLOGIES

Our websites may use cookies, pixels, analytics services, and similar technologies to support website functionality, evaluate traffic, understand visitor interactions, and improve marketing performance.

These technologies may be operated by third-party platforms and service providers.

Users may be able to manage certain cookie preferences through their browsers or website consent tools.

Where applicable law requires consent or an opportunity to opt out of particular tracking activities, we will provide the required choices.

12. DATA RETENTION

Laray Event Management retains personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods may depend on:

• The nature of the information

• The duration of a business relationship

• Event and registration administration

• Financial and tax recordkeeping requirements

• Contractual obligations

• Legal compliance

• Dispute resolution and fraud prevention

• Marketing preferences and opt-out records

When information is no longer reasonably necessary, we may delete, anonymize, or securely dispose of it in accordance with our operational practices and legal obligations.

13. DATA SECURITY

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, misuse, or destruction.

Access to personal information may be restricted to individuals and service providers with legitimate business responsibilities.

However, no internet transmission, electronic storage system, or security procedure can be guaranteed to be completely secure.

Laray Event Management cannot guarantee absolute security of information transmitted or stored electronically.

14. YOUR PRIVACY RIGHTS AND CHOICES

Depending on applicable law, individuals may have the right to:

• Request access to certain personal information maintained about them

• Request correction of inaccurate information

• Request deletion of eligible personal information

• Withdraw consent where processing depends on consent

• Opt out of certain marketing communications

• Request information regarding applicable data-sharing practices

• Exercise additional privacy rights available under state or federal law

Requests may be subject to identity verification and lawful exceptions, including requirements to retain records for accounting, contractual, security, or legal purposes.

We will respond to applicable privacy requests within the timeframes required by law.

We will not unlawfully discriminate against individuals for exercising their privacy rights.

15. THIRD-PARTY WEBSITES AND SERVICES

Our websites, registration forms, event pages, payment portals, and communications may contain links to third-party websites or services.

These may include event platforms, payment processors, social media networks, advertising providers, vendor websites, and affiliated businesses.

Laray Event Management is not responsible for the independent privacy practices of third-party organizations.

Individuals should review the applicable privacy policies of those organizations before submitting information.

16. CHILDREN'S PRIVACY

Our websites and business services are not intended to collect personal information directly from children under 13 without appropriate parental or legal guardian authorization.

We do not knowingly collect personal information online from children under 13 in violation of applicable law.

If we become aware that such information has been collected improperly, we will take reasonable steps to address the matter.

17. LEGAL DISCLOSURES

Laray Event Management may disclose information when reasonably necessary to:

• Comply with applicable laws or legal processes

• Respond to valid subpoenas, court orders, or lawful governmental requests

• Investigate fraud, security incidents, or suspected unlawful activity

• Enforce contracts, policies, or business agreements

• Protect the safety, property, and legal rights of our organization, customers, participants, or the public

• Support a lawful business restructuring, merger, acquisition, or transfer, subject to applicable privacy requirements

18. BUSINESS TRANSFERS

In the event of a merger, acquisition, reorganization, sale of business assets, or similar business transaction, information may be transferred as part of the transaction, subject to applicable law.

Any successor organization receiving personal information will be responsible for handling it in accordance with applicable legal requirements.

19. CHANGES TO THIS PRIVACY POLICY

Laray Event Management reserves the right to update or revise this Privacy Policy to reflect changes in business practices, technology, services, regulatory requirements, or legal obligations.

Updated versions will be published with a revised effective date.

Where required by law, we will provide additional notice or obtain consent before implementing material changes affecting personal information.

20. CONTACT INFORMATION

Questions, privacy requests, corrections, deletion requests, or marketing opt-out requests may be directed to:

Laray Event Management
Privacy & Business Administration
Email: [Insert Official Business Email]
Website: [Insert Official Business Website]
Mailing Address: [Insert Business Mailing Address]

Individuals requesting access, correction, or deletion of personal information should provide sufficient information to allow us to identify the relevant records and verify the request.

ACKNOWLEDGMENT

By voluntarily submitting information through Laray Event Management's websites, vendor applications, registration forms, payment portals, or other business channels, individuals acknowledge this Privacy Policy and authorize the collection, processing, and use of information reasonably necessary for the requested services, business operations, and related communications.

Laray Event Management may use provided contact information for critical business communications, customer service, event administration, relationship management, and marketing activities permitted by applicable law.

Authorized employees, affiliates, contractors, and business partners may also process or use information for the purposes described in this policy, subject to applicable privacy requirements.

Laray Event Management does not sell personal contact information and does not directly store complete payment card credentials.

Nothing in this Privacy Policy eliminates or overrides consent requirements, opt-out rights, or other protections provided under applicable law.

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